EMPLOYEE STATE INSURANCE REGISTRATION

WHAT IS ESI?

The ESI scheme is applicable to all factories and other establishments as defined in the Act with 10 or more persons employed in such establishment and the beneficiaries’ monthly wage does not exceed Rs 21,000 are covered under the scheme.
Employees’ State Insurance Corporation (“ESIC”) is a statutory corporate body set up under the ESI Act 1948, which is responsible for administration of ESI Scheme.
The ESI scheme is a self-financed comprehensive social security scheme devised to protect the employees covered under the scheme against financial distress arising out of events of sickness, disablement or death due to employment injuries.
This fund is managed by the ESI Corporation (ESI) according to rules and regulations stipulated therein the ESI Act 1948, which oversees the provision of medical and cash benefits to the employees and their family through its large network of branch offices, dispensaries and hospitals throughout India.

APPLICABILITY OF EMPLOYEE STATE INSURANCE (ESI)

The ESI scheme is applicable to all factories and other establishments as defined in the Act with 10 or more persons employed in such establishment and the beneficiaries’ monthly wage does not exceed Rs 21,000 are covered under the scheme. Units or Establishments which are covered are required to be registered for ESIC under the ESI Act 1948.
The benefits provided by the scheme are funded from the contributions raised from covered employees and their employers at the fixed percentage of wages. At present, covered employees contribute 1.75% of the wages to the ESIC and covered employers contribute 4.75% of the wages. The state government also contribute 1/8th share cost of medical benefit
As per the government notification dated Sec 1(5) of the ESI Act the following entities are covered:

  • Shops
  • Hotels or restaurants not having any manufacturing activity, but only providing service
  • Cinemas
  • Roadside Motor Transport Establishments
  • Newspaper establishments
  • Private Educational Institutions and Medical Institutions

BENEFIT OF ESI REGISTRATION

It Provides complete medical care to employees Including employee’s dependants also

  • Unemployment allowance.
  • Dependants benefit.
  • Disable benefit.
  • Maternity benefit to the women
  • Sickness benefit.
  • Medical benefit to an employee and his family members.

DOCUMENTS REQUIRED FOR ESIC REGISTRATION.

The documents required for the registration are

  • A registration certificate obtained either under the:
  • Factories Act
  • Shops and Establishment Act
  • Certificate of Registration in case of Company, and Partnership deed in case of a Partnership
  • Memorandum of Association and Articles of Association of the Company
  • A list of all the employees working in the Establishment
  • PAN Card of the Business Entity as well as all the Employees working under the entity
  • The compensation details of all the employees
  • A cancelled cheque of the Bank Account of the Company
  • List of Directors/partners of the Company
  • List of the Shareholders of the Company
  • Register containing the attendance of the employees

Fill Form No – 1 (Employers Registration Form) and has to be submitted on the website itself along with the above-mentioned documents

Compliance

After the registration ESI Returns have to be filed twice a year. The following documents are required for the filing of the returns

  1. Register of Attendance of the Employees
  2. Form 6 – Register
  3. Register of wages
  4. Register of any accidents which have happened on the premises of the business
  5. Monthly returns and challans

Organizations under ESI coverage must file annual return showing the changes if any during the preceding year. Return of contributions enclosing copy of all ESI contributions paid must be submitted once every six months.